The Freedom of Information Act 2000 (which came into force in 2005) gives a general right of access to all types of 'recorded' information held by public authorities, it also sets out exemptions from that right. Under this legislation parish councils are obliged to:
If you have a request for information that is not addressed by the scheme shown below, or you need to contact the parish council about this scheme, then please contact:
If making your request by email please include "WBPC FOIA Request" in the subject box to ensure it is not blocked by any spam filters.
The Parish Clerk will only hold information that is current or for normal Parish Council information, e.g. minutes etc which is less than 5 years old.
| Information to be published | How the information can be obtained | Cost |
|---|
Class 1 - who we are and what we do | | |
| Organisational information, structures and contacts | Website
Village Bulletin
Main Notice Boards | Free |
| Who’s who on the Council and its Committees | Website
Village Bulletin | Free |
| Contact details for Parish Clerk and Council members | Website
Village Bulletin | Free |
| Location of main Council office and accessibility details | Parish Clerk | Free |
| Staffing structure | Website & Parish Clerk | Free |
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Class 2 – What we spend and how we spend it | | |
| Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum | Website Monthly Parish Council Meeting | Free Free |
| Annual return form and report by auditor | Website
Notice Board
Parish Clerk | Free |
| Finalised budget | Website
Parish Clerk | Free |
| Precept | Web Site &
CBC Rates Publication | Free |
| Borrowing Approval letter | Parish Clerk | 10p/page |
| Financial Standing Orders and Regulations | Parish Clerk | 10p/page |
| Grants given and received | Parish Clerk | 10p/page |
| List of current contracts awarded and value of contract | Parish Clerk | 10p/page |
| Members’ allowances and expenses | Parish Clerk | 10p/page |
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Class 3 – What our priorities are and how we are doing | | |
| Strategies and plans, performance indicators, audits, inspections and reviews) | Website | Free |
| Parish Plan (current and previous year as a minimum) | Website | Free |
| Annual Report to Parish Council Meeting - current and previous year | Website
Parish Clerk | Free
10p/page |
| Quality status | Not applicable | |
| Local charters drawn up in accordance with DCLG guidelines | Not applicable | |
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Class 4 - How we make decisions | | |
| Decision making processes and records of decisions, Current and previous council year | Website
Parish Clerk | Free
10p/page |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Website
Parish Clerk | Free |
| Agendas of meetings (as above) | Main Notice Board | Free |
| Minutes of meetings (as above) | Website
Main Notice Board | Free |
| Reports presented to council meetings (nb this will exclude information that is properly regarded as private to the meeting) | Website
Parish Clerk | Free |
| Responses to consultation papers | Parish Clerk | 10p/page |
| Responses to planning applications | CBC Planning Website | Free |
| Bye-laws | Not applicable | |
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Class 5 – Our policies and procedures | | |
| Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only | Parish Clerk | 10p/page |
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements | Parish Clerk | 10p/page |
Policies and procedures for the provision of services and about the employment of staff:- Internal policies relating to the delivery of services
- Equality and diversity policy
- Health and safety policy
- Recruitment policies (including current vacancies)
- Policies and procedures for handling requests for information
- Complaints procedures (including those covering requests for information and operating the publication scheme)
| Parish Clerk | 10p/page |
| Information security policy | Not applicable | |
| Records management policies (records retention, destruction and archive) | Parish Clerk | |
| Data protection policies | Not applicable | |
| Schedule of charges (for the publication of information) | Not applicable | |
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Class 6 – Lists and Registers | | |
| Currently maintained lists and registers only | Hard copy or website; some information may only be available by inspection | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | Not applicable | |
| Assets Register | Parish Clerk | 10p/page |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | Not applicable | |
| Register of members’ interests | Parish Clerk | 10p/page |
| Register of gifts and hospitality | Parish Clerk | 10p/page |
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Class 7 – The services we offer | | |
| Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses - Current information only | Website | Free |
| Allotments | Website
Parish Clerk | Free |
| Burial grounds and closed churchyards | Not applicable | |
| Community centres and village halls | Web Site, Notice Board | Free |
| Parks, playing fields and recreational facilities | Web Site, Notice Board | Free |
| Seating, litter bins, clocks, memorials and lighting | Parish Clerk | 10p/page |
| Bus shelters | Parish Clerk | 10p/page |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Parish Clerk | 10p/page |
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